Preparing For IT Asset Disposition
If your business is looking to refresh outdated computers and electronic devices due to need, a move, expansion, or any other reason that would require an overhaul of electronic devices in the office then here are a few helpful hints for you to better understand how to bid out your computer liquidation project.
We highly recommend that you consider contacting a professional organization that specializes in IT asset disposal solutions, however receiving multiple quotes from various vendors is also something that businesses should consider. Send the emails, make the calls, and find the right solution for your business. In this informative article, we’ll be giving you some helpful hints about the best way best to solicit offers in a strategic way that will allow you to fairly evaluate competent vendors by their abilities when it comes to environmentally responsible computer liquidation and disposal.
1. Qualify a list of industry professionals before dispersing a petition for Proposal. Don’t waste time taking proposals from bidders that don’t satisfy your companies safety requirements, environmental compliance, or hazard assessment requirements as they apply to green e-waste recycling processes. When researching industry professionals, start compiling a list of possible bidders to weed out, and a create a second list of qualified vendors that you deem an appropriate fit for your business. We would suggest that you consider only bidding jobs to sellers with third-party certificates like ISO 14001, Responsible Recycling (R2), and e-Stewards certifications.
2. Produce a spec sheet for the electronic equipment that you’ll be bidding out the vendors on your list, including a precise count of the inventory being held at each location if there are multiple offices housing unused electronics. For instance, if it’s a desktop computer, make note of the make, model, processor version, RAM configurations, hard disk type and size, and operating system.
Occasionally supplying a service label or part number will probably be sufficient, but to prevent potential problems from postings it’s ideal to get all bidders on precisely the exact same page so that there are no discrepancies when it comes time for them to bid. This is also beneficial for your business so that there is a tight inventory of computers and electronics and nothing goes overlooked. For a bidder to incorporate all the packaging and shipping costs with their proposal/offer they’ll have to know exactly how many electronic devices there are so they can properly estimate shipping weight. Unless they are local, then there will not be a need for shipping and a local pick-up option should be available.
3. Produce a deadline that is fixed to get accurate pricing. Provide bidders with a deadline for calls and exactly what day the electronic equipment is going to be packed and available for pickup. Most sellers will have a deadline that bidders will have to meet to make a competitive offer.
4. Make certain all service level requirements are given at the time of bid. Clearly outline any packing solutions, de-racking, wiring, onsite data destruction, or some other solutions which can come at an additional price to your organization or the seller at the time of this bidding. So as to fairly evaluate sellers, you should avoid picking a vendor, and then surprise them with additional needs like packing, de-racking, data destruction and so-on. Be sure that you clearly define all your needs prior to requesting bids, and prior to accepting them.